Tag Archives: Quality Assessment

The Tension

 In all that has happened to us, you have remained righteous; you have acted faithfully, while we acted wickedly.
Nehemiah 9:33 (NIV)

Throughout my career I’ve had the opportunity to audit the Quality Assessment, or QA (e.g. “your call may be recorded for quality and training purposes”) programs of different companies. In these programs, there is typically a list of criteria that companies listen for in the phone calls so as to maintain a quality standard and hold team members accountable to that standard.

In auditing these programs over the decades I discovered that there is a spectrum for how criteria gets applied, or not applied. It can largely be based on the temperament of the individual who created the standard, or the individuals who apply the standard every day.

On one end of the spectrum is the QA Punisher wielding his red pen like a guillotine. The Punisher is quick to find every infraction real or perceived. Coaching sessions become employee beat-downs in which team members infractions are viewed under a microscope of criticism.

On the other end of the spectrum is the Rainbow Rater who doesn’t even have a red pen because pink is so much more affirming. When a team member fails to meet a certain service quality criteria, she is quick to give them credit for intending to do it, as she is sure that they were. Coaching sessions have not a hint of discussion about improvement or things that could have been done better. That’s too discouraging. Nothing but encouragement and affirmation in the Rainbow Raters world.

In my spiritual life, I find that religion mirrors my career in QA. Fundamentalists are the QA Punishers of religion. They police behavior like a perpetual witch hunt, condemn sin mercilessly, and shame individuals into corporate obedience. On the other end of the spectrum are the liberal universalists for whom sin is an unpleasant notion altogether. Everyone is okay doing whatever they want and credit is always given for good intentions.

Truth is always found at the point of tension between the two extremes. Whether in QA or in Life, the covenant relationship between God and humanity is constantly finding the tension. Today’s chapter is a great example.

In yesterday’s chapter, the Hebrews heard the Law of Moses read by Ezra the priest. For the first time, many in that Jewish community heard the Great Story in its entirety to that point in history. It had affected the community deeply, and in today’s chapter the entire community offers up a prayer to God. In fact, it’s one of the longest prayers recorded in all scripture.

There’s a number of fascinating things about this prayer.

First, it was led and recited by eight Levites. That’s seven-plus-one and there’s metaphorical significance in that. Seven is the number of creation, it’s a number of completion. With the walls rebuilt, the gates hung, and the covenant remembered this is a “new creation” moment for the Hebrew people.

The prayer is a recap of their entire history. They’ve just heard the Story read. Now they recite the entire Story back to God as a response. They praise Him for His lovingkindness and faithfulness. They confess their sins and the sins of their ancestors. They hit the covenant “reset” button and renew their covenant commitment.

Jewish rabbis view this prayer as a classic example of what they call teshuvah – a return to covenant faithfulness. The prayer finds the tension and balance between chesed, God’s loving kindness with confession of avon, or iniquity.

Paul told the believers in Rome that it’s God’s kindness that leads to repentance. Nehemiah and the Hebrew community are Exhibit A in this regard. They find in their reading and remembrance of the Great Story God’s promise, provision, blessing, and faithfulness. This doesn’t lead them to a free-for-all understanding that they can do whatever they want and are excused from whatever they’ve done. Rather, they recognize in God’s kindness that they have not been faithful or obedient. Time and again they have made commitment only to break that commitment. Their recognition of God’s kindness and faithfulness through the generations leads them to repentance for their own lack of faithfulness.

So, they come back to the tension. They hit the reset button. They repent and renew themselves to their covenant commitment.

Just like I have done so many times before.

This earthly journey is a marathon. I have wandered in my spiritual journey towards both sides of the spectrum. I am guilty of being a religious Punisher at times. Other times I have been quick to excuse my destructive thoughts and behaviors as if they aren’t detrimental to me, my loved ones, or anyone else. The further I get in the journey, I find myself simply trying to hold the point of tension for myself and with others.

If you know anyone who might be encouraged by today’s post, please share.

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These chapter-a-day blog posts are also available via podcast on all major podcast platforms including Apple, Google, and Spotify! Simply go to your podcast platform and search for “Wayfarer Tom Vander Well.” If it’s not on your platform, please let me know!
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Big Dogs and Bad Dogs

“The Pharisees and some of the teachers of the law who had come from Jerusalem gathered around Jesus…
Mark 7:1 (NIV)

When I began my career over 30 years ago, I had zero experience in the fields of market research or quality assessment, which are the two primary services our company provides. This was intimidating, to be honest. I was a young man entering a world I knew virtually nothing about. Our company’s founder and CEO explained to me that he was not hiring me for my acumen in research and assessment, which I would learn, but rather for my gifts in communication.

What I learned in those early years is that the research and quality assessment our company provides are complimentary. Our customer research tells a client’s executive team what drives their customers’ expectations and what the company needs to do operationally to improve their customers’ satisfaction, retention, and loyalty. Quality Assessment (e.g. “Your call may be recorded for quality and training purposes…”) helps uncover how the front-line Customer Support and Sales representatives can actually improve and deliver on those customer expectations in their daily conversations and interactions with the client’s customers.

These are two very different audiences.

The executive team members handling operations, sales, and marketing are educated, experienced, and influential individuals. They think about data in strategic and tactical ways on an organizational and operational scale. There’s a certain language they speak and a way that they think.

The front-line representatives who are actually interacting with customers and handling the countless daily “moments of truth” in which customer satisfaction is built or broken, are a very different group. They tend to be among the least paid and least powerful individuals in the company. They have a very different lingo and way they think. They also have the monumental, typically overlooked, task of communicating directly with the customer while applying the policies and procedures that have been dictated down the chain of command from the C-Suite.

And, as Shakespeare famously wrote, “There’s the rub.”

My real job, my boss told me, was the ability to take objective data and effectively communicate the same results to these two very different audiences. These audiences, by the way, typically have little appreciation or understanding of one another. I had to help the executive team understand what the data said and what they needed to do operationally to deliver on those expectations through the company’s policies and procedures. To the front-line sales and support representatives, I had the responsibility to communicate the same data in a way that would help them craft their conversations and communication with customers. Often, that means managing the broken policies and procedures that we had yet to convince the executive team to change.

This came to mind today as I read the chapter, in which Jesus is likewise communicating with two very different audiences who have very different perspectives about everything.

The chapter begins by telling us that an entourage of “teachers of the Law” had come from Jerusalem to hear and inspect Jesus. These are the “big dogs” of Jesus’ religion and culture. These are the execs making a visit to the plant in rural nowhere from the Jewish C-Suite at corporate headquarters. “Everyone be on your best behavior. Look sharp, and busy!”

The big dogs call out Jesus for not following their corporate religious HR policies and procedures. Everyone was expected to wash their hands a certain way, as well as the cups, plates, and utensils they use per corporate policy 4A, sub-section B, paragraph three in the employee handbook. Jesus told his team they could ignore these silly rules. The Big Dogs have come to put Jesus on a corporate Performance Improvement Plan and press Him to get in line with corporate policy.

Instead, Jesus gives the Big Dogs an ear-full about how hypocritical and out-of-touch they are with the day-to-day realities of life for the front-line workers in the sweat shops far from the C-Suite. The policies and procedures are not only silly, but they’re rigged to benefit the corporation and its executives, not the customers or the front-line team members.

This does not go over well.

Not surprisingly, Jesus decides to take some PTO from His base of operations in Galilee. He hits the road and gets out of Dodge for a while. Mark tells us that Jesus first goes to the region of Tyre and Sidon then makes His way to an area known as the Decapolis. These are not places where the Big Dogs hold sway. In fact, these are primarily non-Jewish regions where non-Jewish “Gentiles” live and operate. The Jewish Big Dogs considered non-Jewish Gentiles and their lives to be dirty, base, and unacceptable. They literally called Gentiles “dogs” as an insult. The “Big Dogs” looked down with derision and condescension on the Gentiles. Gentiles were the “Bad Dogs.”

So Jesus, having infuriated the Big Dogs, goes to hang out with the Bad Dogs. While He’s there, a Gentile woman comes to Him begging for Jesus to heal her demon possessed daughter. Jesus trots out the corporate employee HR handbook stating that policy 8C, sub-section A, paragraph two forbids him from talking to or healing a Gentile, especially a female Gentile and deal only with the good Jewish children of Abraham (preferably the men). Why? Because Gentiles, especially women are “dogs.” So says corporate policy.

“But Jesus,” the woman replies. “Even dogs get scraps dropped from the children’s table.”

I can picture the smile on Jesus’ face. This lowly “bad dog” gets what all the corporate “big dogs” can’t see or understand from their corner offices at corporate headquarters. What was intended by the Founder to provide an exceptional customer experience of Life and Love had been lost in a culture of profit and power seeking, bureaucracy, and top-down authoritarianism. Jesus makes the demons leave her daughter.

In the quiet this morning, I’m so thankful for the “real world” experience my career has given me to observe how systems operate and to interact with individuals on every different level of those systems. It’s been fascinating to try and use data and truth to change the thinking and behaviors of individuals at different levels of an organization in order to facilitate change that will benefit the client’s customers and culture. I’ve learned a lot, not only about business, but also about life and human beings. Jesus was dealing with a very similar system because they are human systems. As a disciple of Jesus I’ve learned that systems typically don’t successfully change without human beings changing. If you change the motives and outcomes of enough human beings, there’s a chance to change the systems they’re in.

If you know anyone who might be encouraged by today’s post, please share.

These chapter-a-day blog posts are also available via podcast on all major podcast platforms including Apple, Google, and Spotify! Simply go to your podcast platform and search for “Wayfarer Tom Vander Well.” If it’s not on your platform, please let me know!

My Life: A Photo Abecedarius

QA

Q is for “Quality Assessment.” For twenty years I have spent my days listening to and analyzing recordings of phone calls (e.g. “Your call may be monitored for quality and training purposes“). I’ve analyzed the calls of sales people, customer service reps, collectors, credit analysts, tech support reps, receptionists, engineers, bankers, 401k specialists, internal help desk reps, and attorneys (just to name a few). At one point I tried to guesstimate the number of phone calls I’d analyzed in my career but when I realized that it was well into the tens of thousands I simply chose to put it out of my mind.

The analysis we do is methodical, objective and thorough. The goal is to mine “moments of truth” when the customer is interacting with our client’s company so we can unearth opportunities to continuously improve the customer experience both from from a communication standpoint (e.g. What the agent says and how he/she says it) and a systemic standpoint (e.g. What policies/procedures aren’t working for the customer?). Because the data is tracked over time we can quantify improvements and declines. Our data and reports are used in executive strategy sessions, shareholder meetings, as well as in front-line performance management sessions.

Our smallest client is a small manufacturing company that began with one guy answering the phone to take orders and provide customer service. Fifteen years later the company leads their niche industry and that one guy is managing a team of six people. We’re still listening, analyzing, and coaching them. With our largest clients we manage the analysis, reporting, training, and coaching of hundreds of agents from multiple teams in different office locations, even in different countries.

Speaking of which, I better finish this post. I have calls to analyze 🙂

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